Refund Policy for VA Students
Maitripa College’s Veterans Refund Policy complies with CFR 21.4255. In the event the veteran or eligible person fails to enter the course, withdraws, or is dismissed at any time prior to completion, any unused portion of tuition, fees, and other charges is refunded. Any amount in excess of $10 of the registration fee is subject to proration. The amount charged will not exceed the exact pro rata portion of total charges. The length of the completed portion of the course will be prorated over its total length, and the exact proration will be determined by the ratio of the number of days of instruction completed by the student, to the total number of instructional days in the course. Refunds are made when a balance due is issued from the VA from the days of the last date of the student’s attendance.
Transcript Requirements for VA Students
Any veteran receiving education benefits while attending Maitripa College is required to obtain transcripts from all previously attended schools and submit them to the school for review of prior credit. VA-eligible students must provide a Certificate of Eligibility form to the Office of the Registrar. Veteran students who are chapter 31, Vocational Rehabilitation and Employment, or chapter 33, Post-9/11 GI Bill® benefits will not be imposed with any penalty, including the assessment of late fees, the denial of access to classes, libraries, or other institutional facilities, or the requirement that a covered individual borrow additional funds, on any covered individual because of the individual’s inability to meet their financial obligations to the institution due to the delayed disbursement funding from the VA. Veterans applying to the college with specific
questions about the use of veteran benefits for attending Maitripa College should contact the Office of the Registrar. For information on using veteran benefits, visit the U.S. Department of Veteran Affairs website, www.benefits.va.gov
Attendance Policy for VA Students
Faculty members may stipulate their own attendance policies on their course syllabi. In lieu of a faculty attendance policy, the College attendance policy understands emergencies and personal concerns and therefore grants two excused absences per class per term. Students should communicate with their teachers directly in regard to attendance issues. Absence from class and/or repeated tardiness is disruptive to the learning environment and can negatively impact a student’s grade.
Excused absences during the semester may be permitted in the event of an emergency (medical, family, or personal). Sufficient notice to the faculty member may be required in order to establish alternative arrangements for makeup work, including due dates for assignments and gathering required course materials. Unexcused absences may be considered in the calculation of grades and can result in course failure.
Absences on exam dates require a physician’s note or other authoritative form of documentation to be considered an excused absence. Failure to provide documentation may result in failure of the examination or relevant coursework. Multiple absences of a class may warrant review of documentation attesting to the effect of an illness or other condition upon attendance and/or academic performance.
All students receiving Veteran Administration (VA) Education Benefits are expected to attend all scheduled classes. Students not meeting a minimum attendance of 80% in all scheduled classes will be placed on probation in the next immediate evaluation point. If at the end of the probation, the student has not improved attendance to 80% or better, the student’s VA benefits will be interrupted, and the Department of Veterans Affairs will be notified immediately.
