\nThe following policies and procedures are implemented at Maitripa College to ensure the well-being and benefit of the Maitripa community. As the community aspires to live by the principles of the Buddhist teachings, the college encourages its students, faculty, and staff to integrate these principles into their daily lives.<\/p>\n<\/blockquote>\n<\/div>
<\/p>\n
\nSections<\/h6>\n
Foundational Values and Commitments<\/a> | Student Rights, Privacy, and Access<\/a> | Safety and Ethical Conduct<\/a> | Academic and Community Standards<\/a> | Grievance and Resolution Procedures <\/a> | Legal and Regulatory Notices<\/a> <\/h6>\n
\n<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/div>Foundational Values and Commitments<\/h3>\n
Nondiscrimination and Equal Opportunity Policy<\/h4>\n
Maitripa College values the principles of equal opportunity and diversity in relation to education and employment. In accordance with Buddhist principles and with federal and state laws, the College does not discriminate against individuals on the basis of race, color, gender, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin. This policy applies to all programs and activities of the College, including, but not limited to, the administration of its educational policies, admissions policies, employment policies, scholarships, or any other programs or activities administered by the College.<\/p>\n
Commitment to Equity and Inclusion<\/h4>\n
On the basis of the recognition of the essential value of every living being, Maitripa College recognizes and celebrates diversity, aspires to respect all aspects of human difference, and commits to achieving a working, teaching, and learning environment that is free from discrimination and harassment, is suffused with loving kindness and acceptance, and is as free from barriers as possible. As a multicultural organization of the 21st<\/sup> century, we hold equity and inclusion as a value, and a responsibility. Our approach is based on a commitment to transforming personal and professional relationships within the educative and faith environment of Maitripa College, and on raising consciousness and seeking tools among our communities to support education, conversation, and the creation of inclusive spaces. An important element of this vision is the commitment to bringing the conversation about equity and inclusion to the forefront of the development of Buddhist education and practice in the West.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/div>Student Rights, Privacy, and Access<\/h3>\n
Policies: Confidential Records — FERPA — Records Affecting Students — Accessibility and Accommodations<\/h5>\n
Confidential Records<\/h4>\n
Maitripa College emphasizes the importance of protecting the rights and privacy of its students. All personal information submitted to Maitripa College is kept under strict confidentiality. Personal information and information on students\u2019 records will only be released in the case of specific written authorization of the student. and are only disclosed in accordance with the Federal Family Educational Rights and Privacy act, which may include institutional, state or statutorily authorized federal officials, or employees of Maitripa College who need the information to perform their work as required by law, professional responsibilities, or management directives. Confidential student records may not be released to any other person or agency without the student’s written consent, unless on receipt of a subpoena or other court order or process. Institutional rules may provide for designated institutional officials to appear in court to test the validity of a subpoena or court order or process relating to release of student records.<\/p>\n
An exception may be made by the president, Chief Academic Officer or leadership team if disclosing personally identifiable information is in connection with an emergency in order to protect the health and safety of a student or other individual. In case of an emergency, the factors such as the seriousness of the emergency, the type of information needed, the readiness\/ability of the person receiving the information to actually provide assistance, and the urgency of the situation will be considered. This exception to confidentiality should be strictly interpreted.<\/p>\n
Family Educational Rights and Privacy Act (FERPA)<\/h4>\n
Notice for Directory Information<\/h5>\n
Maitripa College has adopted a limited directory information policy. The Family Educational Rights and Privacy Act (FERPA), a Federal law, requires written consent before Maitripa College may disclose personally identifiable information from educational records. However, Maitripa College may disclose appropriately designated \u201cdirectory information\u201d without written consent, unless you advise otherwise.<\/p>\n
Directory information is information that is generally not considered harmful or an invasion of privacy if released.<\/p>\n
If you do not want Maitripa College to disclose any or all of the types of information designated below as directory information from your education records without your prior written consent, you must notify the College in writing by the end of the drop\/add period for which you are first enrolled. Maitripa College designates the following information as directory information:<\/p>\n
\n
- Student’s name<\/li>\n
- Address<\/li>\n
- Telephone listing<\/li>\n
- Electronic mail address<\/li>\n
- Photograph<\/li>\n
- Date and place of birth<\/li>\n
- Major field of study<\/li>\n
- Dates of attendance<\/li>\n
- Academic Standing<\/li>\n
- Participation in officially recognized activities and sports<\/li>\n
- Degrees, honors, and awards received<\/li>\n
- The most recent educational agency or institution attended<\/li>\n
- A student ID number or other unique personal identifier that is displayed on a student ID badge, for library or other use outside of the College campus.<\/li>\n<\/ul>\n
(Policy crafted in accordance with FERPA. https:\/\/studentprivacy.ed.gov\/ferpa<\/a> )<\/p>\n
Records Affecting Students<\/h4>\n
Review of Student Records<\/h5>\n
Maitripa College students may inspect or review their educational records after submitting a written request to the administrative office.<\/p>\n
Change of Student Records<\/h5>\n
Students may request amendments of the records if these are proven to be inaccurate except in the following instances relevant to Maitripa College:<\/p>\n
\n
- Records related exclusively to the student in their capacity as an employee<\/li>\n
- Confidential letters of recommendation and confidential statements of recommendation that were placed in the educational records of the student after January 1, 1975, in regards to admission to an educational institution or an application for employment provided that the student has waived rights to inspect and review letters and statements of recommendation<\/li>\n<\/ul>\n
For more on confidentiality, see above policy.<\/p>\n
Permanence, Duplication, and Disposal of Student Records<\/h5>\n
Individual student records are maintained for the minimum period of time required to serve the function of the Registrar\u2019s Office. When appropriate, the Registrar shall dispose of the records in a manner that ensures confidentiality. The permanent records of a Maitripa College student, primarily transcript reports, are only maintained due to the long-term value to the student or institution. Duplication of student records is minimized. Any duplicate permanent records are destroyed in accordance with the Guide for Retention and Disposal of Student Records available in the Registrar\u2019s office.<\/p>\n
Accessibility and Accommodations Policy<\/h4>\n
Maitripa College is committed to providing an accessible learning environment for all students. This commitment is grounded in the College\u2019s values \u2014 the recognition of the dignity and potential of every person \u2014 and in applicable law. As a private educational institution and place of public accommodation, Maitripa College is subject to Title III of the Americans with Disabilities Act of 1990 (ADA) and Oregon\u2019s anti-discrimination statutes (ORS Chapter 659A), which together prohibit discrimination on the basis of disability and require the provision of reasonable modifications to policies, practices, and procedures.<\/p>\n
The College will provide reasonable accommodations to qualified students with disabilities, provided the accommodation does not fundamentally alter the essential nature of the program or create an undue burden. Accommodations are determined individually and are not applied retroactively.<\/p>\n
Eligibility<\/h5>\n
Any enrolled student \u2014 degree-seeking or continuing education \u2014 with a physical, sensory, cognitive, psychological, or other condition that substantially limits a major life activity may request accommodations. This includes conditions that are chronic, episodic, or temporary. Students are not required to disclose a specific diagnosis; the College\u2019s evaluation focuses on functional impact rather than diagnostic label.<\/p>\n
Requesting Accommodations<\/h5>\n
Students are encouraged to request accommodations before the semester begins, though requests submitted during the semester will be addressed as promptly as possible. To request accommodations:<\/p>\n
\n
- Contact Student Services. Reach out by email or phone to begin the process. You do not need to describe your diagnosis at this stage.<\/li>\n
- Submit a request and documentation. Complete the Accommodations Request Form<\/em> (available from Student Services or Office of the Registrar page of the website) and provide supporting documentation from a qualified professional \u2014 such as a physician, psychologist, or licensed counselor \u2014 describing the functional impact of your condition and any recommended accommodations. Students who lack documentation are welcome to contact Student Services to discuss alternatives.<\/li>\n
- Meet with Student Services. A member of the Student Services team will meet with you (by phone, video, or in person) to discuss your needs and determine appropriate accommodations.<\/li>\n
- Receive your Accommodations Letter. If accommodations are approved, you will receive a written Accommodations Letter to share with your instructors at your discretion. Faculty are required to implement approved accommodations promptly. Accommodations should be renewed at the start of each academic year.<\/li>\n<\/ol>\n
To request accommodations, contact Student Services @ studentservices@maitripa.org<\/a><\/p>\n
Common Accommodations<\/h5>\n
Approved accommodations vary by individual. Examples include extended time on assessments, alternative formats for course materials, closed captioning or transcripts for recorded content, flexibility with assignment deadlines for disability-related circumstances, and modified participation expectations for synchronous sessions. Students experiencing accessibility barriers in the College\u2019s online platforms or digital materials are encouraged to contact Student Services even without a prior formal request.<\/p>\n
Confidentiality<\/h5>\n
Disability-related information and documentation are maintained confidentially, separate from academic records, and shared only with personnel who need the information to implement approved accommodations. Faculty are informed of approved accommodations but not of underlying diagnoses or medical details. Students are not required to disclose their disability to instructors or peers.<\/p>\n
Concerns and Appeals<\/h5>\n
Students who believe an accommodation request was wrongly denied, only partially granted, or not implemented may raise the concern informally with Student Services first. If not resolved, the student may submit a written appeal to the Academic Program Director within 30 calendar days; a written decision will follow within 15 business days. Retaliation against any student for requesting accommodations or raising a concern is strictly prohibited.<\/p>\n
Students who believe their rights under the ADA or Oregon law have not been honored after completing the College\u2019s internal process may file a complaint with the U.S. Department of Justice Civil Rights Division at ada.gov\/filing-a-complaint<\/a>, or with the Oregon Bureau of Labor and Industries (BOLI) Civil Rights Division.<\/p>\n
Related Policies<\/h5>\n
\n
- Nondiscrimination and Equal Opportunity Policy<\/li>\n
- Commitment to Equity and Inclusion<\/li>\n
- Duty of Care Policy<\/li>\n
- Academic Grievance Policy<\/li>\n<\/ul>\n
This policy is reviewed annually and updated as needed.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/div>Safety and Ethical Conduct<\/h3>\n
Policies: Duty of Care<\/a> — Safeguarding Students<\/a> — Designated Protection People<\/a> — Sexual Misconduct<\/a> — Consensual Relationships<\/a><\/h5>\n
Maitripa College is committed to fostering a learning and practice environment that is safe, respectful, equitable, and rooted in the Buddhist ethic of non-harm. The following policies work together to define the College\u2019s responsibilities, establish expectations for ethical conduct and professional boundaries, and provide clear pathways for reporting concerns and responding to misconduct. Together, they support the physical, emotional, spiritual, and educational well-being of students, faculty, staff, volunteers, and community participants.<\/p>\n
This subsection should be read as an integrated framework. The Duty of Care<\/strong> policy sets forth the College\u2019s general responsibility to maintain safe and supportive learning environments and clarifies the scope and limits of institutional, faculty, and staff roles. Safeguarding Students<\/strong> explains the College\u2019s protective framework for preventing harm and responding to concerns. Designated Protection People<\/strong> identifies the individuals who may receive reports and help guide community members through the reporting process. The Sexual Misconduct Policy<\/strong> and Consensual Relationships Policy<\/strong> address specific forms of misconduct, boundary violations, and abuses of power that are inconsistent with the mission and values of the College.<\/p>\n
Concerns arising under any of these policies may be reported through the channels described below. Depending on the nature of the concern, the College may respond through supportive measures, referral, investigation, protective action, disciplinary procedures, or other appropriate institutional processes.<\/p>\n<\/div>
<\/div>Duty of Care<\/h4>\n
The policies in this subsection begin with the College\u2019s general duty to provide safe, respectful, and appropriately bounded learning and community environments.<\/p>\n
Purpose<\/h5>\n
This policy outlines Maitripa College\u2019s commitment to providing a safe, respectful, and supportive environment for all who participate in the College\u2019s Graduate School, Continuing Education, and Community Programs. It defines responsibilities and procedures aimed at mitigating risk, preventing harm, and supporting physical, emotional, and spiritual well-being in alignment with the mission and values of Maitripa College.<\/p>\n
Scope of Practice and Limitations<\/h5>\n
Maitripa College recognizes that faculty, staff, volunteers, and visiting teachers\u2014especially those serving in spiritual, contemplative, or pastoral roles\u2014are often approached by students and participants experiencing emotional distress or mental health challenges. While the College is committed to providing compassionate support, it is essential that all personnel operate within appropriate scope of practice boundaries.<\/p>\n
Scope of the College\u2019s Role<\/strong><\/p>\n
Maitripa College\u2019s role includes:<\/p>\n
\n
- Providing educational, contemplative, and community programming grounded in Buddhist philosophy and practice.<\/li>\n
- Offering compassionate listening, guidance related to coursework and spiritual development, and supportive learning environments.<\/li>\n
- Identifying signs of distress and connecting individuals with appropriate resources.<\/li>\n
- Maintaining safe environments in classrooms, rituals, retreats, pilgrimages, and online spaces.<\/li>\n<\/ul>\n
Limitations of the College\u2019s Role<\/strong><\/p>\n
Maitripa College, its faculty, and its spiritual teachers do not:<\/p>\n
\n
- Provide psychotherapy, mental health diagnosis, or clinical treatment.<\/li>\n
- Serve as crisis counselors or emergency responders.<\/li>\n
- Offer medical or legal advice.<\/li>\n
- Engage in long-term pastoral counseling that substitutes for clinical care.<\/li>\n
- Assume responsibility for managing a participant\u2019s ongoing mental health conditions.<\/li>\n<\/ul>\n
Appropriate Responses to Mental Health Concerns<\/strong><\/p>\n
Faculty, staff, and teachers are expected to:<\/p>\n
\n
- Offer compassionate presence and attentive listening within professional boundaries.<\/li>\n
- Avoid making promises of confidentiality when there is risk of harm.<\/li>\n
- Refer individuals to appropriate external mental health or crisis resources.<\/li>\n
- Notify Student Services or Academic Affairs when concerns arise about a student\u2019s safety or ability to participate.<\/li>\n
- Document and report any situations involving imminent risk, threats of harm, or significant disruption.<\/li>\n<\/ul>\n
When to Refer Immediately<\/strong><\/p>\n
Immediate referral to external professional resources is required when an individual:<\/p>\n
\n
- Expresses suicidal ideation, intent, or plan<\/li>\n
- Exhibits behavior indicating risk of harm to self or others<\/li>\n
- Presents symptoms of acute psychological distress (e.g., hallucinations, severe disorientation, loss of functioning)<\/li>\n
- Requests services or support beyond educational or spiritual guidance<\/li>\n
- Requires assessment for accommodations or disability support<\/li>\n<\/ul>\n
Online Teaching and Remote Contact<\/strong><\/p>\n
Instructors and staff must recognize that remote settings may make it harder to assess risk. In online environments:<\/p>\n
\n
- Faculty should redirect students to local emergency resources when needed.<\/li>\n
- No faculty or staff should attempt to intervene directly in emergencies or manage crises online.<\/li>\n<\/ul>\n
Principles<\/h5>\n
Maitripa College\u2019s duty of care is grounded in:<\/p>\n
\n
- Safety and Non-Harm: Preventing physical, psychological, and spiritual harm.<\/li>\n
- Compassionate Presence: Creating supportive learning environments rooted in respect and dignity.<\/li>\n
- Ethical Conduct: Upholding the FPMT Ethical Policy, institutional Codes of Conduct, and applicable U.S. federal, state, and local laws.<\/li>\n
- Equitable Access: Supporting individuals through reasonable accommodations where feasible.<\/li>\n
- Professional Boundaries: Maintaining appropriate teacher\u2013student and staff\u2013participant relationships.<\/li>\n<\/ul>\n
Roles and Responsibilities<\/h5>\n
Institutional Responsibilities<\/strong><\/p>\n
Maitripa College will:<\/p>\n
\n
- Maintain safe and accessible facilities, classrooms, and online systems.<\/li>\n
- Provide training regarding duty of care expectations.<\/li>\n
- Offer clear mechanisms for reporting concerns, grievances, or safety issues.<\/li>\n
- Investigate and respond promptly to reports of potential harm or misconduct.<\/li>\n
- Provide reasonable accommodations for individuals with disabilities as required by law.<\/li>\n
- Review this policy regularly and update it as needed.<\/li>\n<\/ul>\n
Faculty, Staff, and Volunteer Responsibilities<\/strong><\/p>\n
All faculty, staff, contractors, and volunteers are expected to:<\/p>\n
\n
- Model ethical conduct and uphold professional boundaries.<\/li>\n
- Cultivate inclusive and respectful learning environments.<\/li>\n
- Remain aware of signs of student distress and elevate concerns appropriately.<\/li>\n
- Report allegations or concerns involving harm, misconduct, or safety to designated administrators.<\/li>\n
- Maintain confidentiality except where disclosure is legally required or necessary for safety.<\/li>\n
- Fulfill any legal obligations related to mandated reporting (e.g., when working with minors).<\/li>\n<\/ul>\n
Student and Participant Responsibilities<\/strong><\/p>\n
Students and program participants are expected to:<\/p>\n
\n
- Treat peers, instructors, and staff with respect and dignity.<\/li>\n
- Follow College policies, community guidelines, and safety instructions.<\/li>\n
- Communicate concerns or needs in a timely manner.<\/li>\n
- Avoid behavior that poses risk to themselves or others.<\/li>\n<\/ul>\n
Safety and Well-Being Procedures<\/h5>\n
Physical Safety<\/strong><\/p>\n
\n
- Regular review of facilities for accessibility, hazards, and emergency readiness.<\/li>\n
- Clear protocols for accidents, medical emergencies, fire safety, and evacuation.<\/li>\n
- Guidance for off-site activities, including retreats and pilgrimage.<\/li>\n<\/ul>\n
Psychological and Emotional Well-Being<\/strong><\/p>\n
\n
- Trauma-informed guidelines for contemplative practices, rituals, and teachings.<\/li>\n
- Participants may opt out of practices at any time.<\/li>\n
- Referral pathways to appropriate external mental health resources.<\/li>\n
- Procedures for managing student distress or crisis situations.<\/li>\n<\/ul>\n
Online Safety<\/strong><\/p>\n
\n
- Expectations for respectful digital conduct.<\/li>\n
- Moderation guidelines for online classes, Sangha spaces, and forums.<\/li>\n
- Security measures to protect privacy and sensitive information.<\/li>\n<\/ul>\n
Reporting and Response<\/h5>\n
Reporting Mechanisms<\/strong><\/p>\n
Reports may be made to:<\/p>\n
\n
- Student Services<\/li>\n
- Academic Affairs<\/li>\n
- Designated Protection People (see Safeguarding Students<\/em>)<\/li>\n<\/ul>\n
Anonymous reporting mechanisms may be provided when feasible.<\/p>\n
Response Procedures<\/strong><\/p>\n
Upon receiving a report:<\/p>\n
\n
- The College will conduct an initial review and risk assessment.<\/li>\n
- Appropriate interim measures may be taken to ensure safety.<\/li>\n
- Investigations will be conducted promptly and sensitively.<\/li>\n
- Outcomes will be communicated within the limits of privacy laws.<\/li>\n
- Restorative, protective, or disciplinary actions may follow, depending on findings.<\/li>\n<\/ul>\n
Confidentiality and Data Protection<\/h5>\n
\n
- Information related to reports will be handled on a need-to-know basis.<\/li>\n
- Confidentiality may be limited when safety concerns or legal obligations require disclosure.<\/li>\n
- Records will be stored securely and in accordance with institutional and legal requirements.<\/li>\n<\/ul>\n
Training and Awareness<\/h5>\n
\n
- Orientation for new faculty, staff, contractors, and volunteers will include duty of care components.<\/li>\n
- Students and participants will be informed of key expectations at the start of each program.<\/li>\n
- Annual refresher training will be provided for relevant personnel.<\/li>\n<\/ul>\n
Review and Continuous Improvement<\/h5>\n
This policy will be reviewed biennially, or sooner if required by legal or accreditation changes. Feedback from students, faculty, staff, and community partners will inform improvements.<\/p>\n
Related Policies<\/h5>\n
\n
- FPMT Ethical Policy<\/li>\n
- Codes of Conduct<\/li>\n
- Grievance and Complaint Procedures<\/li>\n
- Safeguarding Students<\/li>\n
- Accessibility and Accommodations Policy<\/li>\n
- Emergency Response Plan<\/li>\n<\/ul>\n<\/div>
<\/div>Safeguarding Students<\/h4>\n
Building on that general duty, the safeguarding policy describes the College\u2019s overarching protective framework for preventing harm, supporting vulnerable individuals, and directing concerns to the appropriate response channels.<\/p>\n
Maitripa College is committed to the safety and protection of all who attend classes and programs here, or who interact with us in any way. In order to ensure an environment of safety for all, Maitripa College personnel and students abide by a code of conduct under the general label of “safeguarding,” which is inclusive of specific policies, procedures, and protocols intended to keep all of us safe, and intended to provide clarity on recourse should a complaint arise.<\/p>\n
Safeguarding is about doing everything we can to make sure all of our students and staff are kept safe and protected from harm. The government provides statutory guidance to colleges on what they need to do to achieve this. We adhere to all guidance through our policies and we pride ourselves on going above and beyond to make Maitripa College a safe, joyful, and nourishing environment for all. The Maitripa College culture is one that values kindness, compassion, and respect for all perspectives and ways of life. As we are committed to the ethics of non-harm, we emphasize a strong reliance on a personal ethics practice, which begins with refraining from harming other beings through avoiding the five basic types of harm:<\/p>\n
\n
- Refraining from taking life<\/li>\n
- Refraining from taking what is not given<\/li>\n
- Refraining from sexual misconduct<\/li>\n
- Refraining from false speech<\/li>\n
- Refraining from indulging in intoxicants<\/li>\n<\/ul>\n
Our policies cover and relate to activities and events at Maitripa College only, and include the following:<\/p>\n
\n
- Anti-discrimination<\/li>\n
- Anti-harassment and anti-misconduct (including sexual and sexual misconduct<\/li>\n
- The needs of students with medical<\/li>\n
- Age discrimination<\/li>\n
- Health and safety<\/li>\n
- Bullying, including cyber-bullying<\/li>\n
- First Aid<\/li>\n
- Drug and substance misuse<\/li>\n
- Grievance policies and procedure<\/li>\n<\/ul>\n
Please see the Maitripa College Catalog for these explicit policies, and our Designated Protection Person information and Grievance Procedures for more information about how and where to report concerns.<\/p>\n
Maitripa College has the resources and knowledge to support students in their spiritual development while connected to our community. However, some of the issues that may arise for students, faculty, or staff individually may be beyond the scope of what we can reasonably address at Maitripa College. If that is the case, we will refer you to trusted resources.<\/p>\n<\/div>
<\/div>Designated Protection People at Maitripa College<\/h4>\n
As part of the College\u2019s safeguarding framework, the Designated Protection People serve as accessible points of contact for complaints, concerns, questions, and reports of abuse or misconduct.<\/p>\n
In order to ensure the safety and protection of all who attend classes and programs here, or who interact with us in any way, Maitripa College has appointed four Designated Protection People to act as contact points and facilitators between anyone with a concern and Maitripa College administration.<\/p>\n
There are three main functions for a Designated Protection Person*, which are as follows:<\/p>\n
\n
- To act as an advocate and guide for the individual filing the complaint or concern<\/li>\n
- To act independently in reporting concerns of abuse<\/li>\n
- To oversee the preparation and implementation of the College Safeguarding policy.<\/li>\n<\/ol>\n
*Note: Please be aware: a Designated Protection Person (DPP) is not an expert in child or adult protection.<\/p>\n
If you have a complaint, concern, or question, please start by contacting any one of these individuals:<\/p>\n
\n
- Namdrol Miranda Adams, President education@maitripa.org<\/li>\n
- Tiffany Blumenthal Patrella, Chief Operations Officer studentservices@maitripa.org<\/li>\n
- Pamela Cayton, Board Member pamcayton@gmail.com<\/li>\n
- Alberto Fournier, Board Member AlberFourn@aol.com<\/li>\n<\/ul>\n<\/div>
<\/div>Sexual Misconduct Policy<\/h4>\n
The following policy addresses sexual misconduct specifically and should be read alongside the College\u2019s broader duty of care and safeguarding commitments. It establishes standards of conduct, reporting expectations, and the College\u2019s commitment to prompt and compassionate response.<\/p>\n
Purpose<\/h5>\n
This policy affirms Maitripa College\u2019s commitment to providing a safe, respectful, and compassionate environment, rooted in Buddhist ethical principles of non-harming, respect, and the dignity of all beings. Sexual misconduct is strictly prohibited and will not be tolerated in any form. This policy applies to all members of the College community, including students, faculty, staff, volunteers, and visitors, regardless of gender identity or sexual orientation.<\/p>\n
Definitions<\/h5>\n
Sexual Misconduct<\/u> includes, but is not limited to:<\/p>\n
\n
- Sexual harassment (unwelcome sexual advances, requests for sexual favors, or other verbal\/physical conduct of a sexual nature)<\/li>\n
- Sexual assault or any non-consensual sexual contact<\/li>\n
- Coercion or manipulation to obtain sexual favors<\/li>\n
- Any sexual activity without clear, enthusiastic, and ongoing consent<\/li>\n
- Exploitative relationships, especially those involving power differentials (e.g., teacher-student, supervisor-subordinate)<\/li>\n<\/ul>\n
Consent<\/u> is a clear, voluntary, and affirmative agreement to engage in specific sexual activity. Consent cannot be obtained through force, intimidation, coercion, or when a person is incapacitated.<\/p>\n
Special Considerations in a Buddhist Context<\/h5>\n
The teacher-student relationship is recognized as a sacred bond based on trust, respect, and the student\u2019s spiritual well-being. Any sexual relationship between teachers and students is strictly prohibited, regardless of perceived consent, due to inherent power imbalances and the potential for harm. The College upholds the Buddhist precept to \u201cabandon sexual misconduct,\u201d emphasizing non-harming and mutual respect in all interactions.<\/p>\n
Zero Tolerance for Abuse<\/h5>\n
The College maintains a zero-tolerance policy for all forms of abuse, including sexual, emotional, physical, financial, and psychological abuse.<\/p>\n
Any behavior that is exploitative, coercive, or an abuse of power is strictly forbidden and grounds for disciplinary action, including dismissal from the College or revocation of teaching authority.<\/p>\n
Reporting and Response<\/h5>\n
Any member of the community who experiences or witnesses sexual misconduct is strongly encouraged to report the incident as outlined in Maitripa College\u2019s Safeguarding Students Policy and Reporting Procedures.<\/p>\n
Reports will be handled promptly, confidentially, and with compassion for all parties involved.<\/p>\n
Retaliation against individuals who report misconduct or participate in investigations is strictly prohibited and will result in additional disciplinary action.<\/p>\n
Investigation and Resolution<\/h5>\n
All reports of sexual misconduct will be investigated thoroughly and impartially.<\/p>\n
The College will take steps to end the misconduct, prevent its recurrence, and address its effects on the survivor and the community.<\/p>\n
Sanctions for violations may include warnings, suspension, expulsion, termination of employment, or revocation of teaching authorization.<\/p>\n
Education and Prevention<\/h5>\n
The College will provide ongoing education and training to all staff and students on sexual misconduct prevention, consent, and healthy boundaries, with attention to the unique dynamics of Buddhist teacher-student relationships.<\/p>\n
Support and Resources<\/h5>\n
Survivors of sexual misconduct will have access to counseling, spiritual support, and external resources as needed.<\/p>\n
The College is committed to fostering a culture of safety, transparency, and respect, in alignment with Buddhist values and ethical standards.<\/p>\n
This policy is reviewed annually and updated as necessary to reflect best practices and the evolving needs of our community.<\/p>\n<\/div>
<\/div>Consensual Relationships Policy<\/h4>\n
The following policy addresses relationships in which power differentials, supervisory authority, spiritual authority, or evaluative responsibility may compromise consent, create conflicts of interest, or undermine the integrity of the educational environment.<\/p>\n
Institutional Commitment<\/h5>\n
This policy upholds Maitripa College\u2019s mission to foster a community rooted in integrity, mutual respect, and ethical conduct. This policy reflects the College\u2019s dedication to maintaining a community where relationships are grounded in transparency, accountability, and respect for institutional and religious values.<\/p>\n
Prohibited Relationships<\/h5>\n
Faculty\/Staff and Students<\/strong><\/p>\n
\n
- Romantic or sexual relationships are prohibited between employees (faculty, staff, volunteers) and students under their direct supervision, instruction, or academic evaluation.<\/li>\n
- Exceptions: Pre-existing relationships must be disclosed immediately to Human Resources (HR) or the Office of Academic Affairs to facilitate reassignment of supervisory and evaluative roles.<\/li>\n<\/ul>\n
Supervisor-Subordinate Employees<\/strong><\/p>\n
\n
- Relationships are prohibited between employees where one holds evaluative, supervisory, or hiring authority over the other.<\/li>\n
- If a relationship develops, the superior must disclose it to HR to remove conflicting responsibilities.<\/li>\n<\/ul>\n
Clergy and Congregational Roles<\/strong><\/p>\n
\n
- Employees in ministerial or pastoral roles (e.g., chaplains, counselors) are prohibited from relationships with students or community members they advise spiritually.<\/li>\n<\/ul>\n
Mandatory Disclosure<\/h5>\n
\n
- Employees and students must report prohibited or high-risk relationships to HR or a designated ethics officer.<\/li>\n
- Failure to disclose may result in disciplinary action, including termination of employment.<\/li>\n<\/ul>\n
Mitigation Measures<\/h5>\n
\n
- Academic\/employment adjustments: Supervisors must create written plans to eliminate conflicts (e.g., transferring oversight, altering teaching assignments).<\/li>\n
- Recusal: Individuals in prohibited relationships must avoid decisions impacting the other party (e.g., grading, promotions).<\/li>\n<\/ul>\n
Support and Confidentiality<\/h5>\n
\n
- Concerns may be submitted to Maitripa College as outlined in Maitripa College\u2019s Safeguarding Students Policy and Reporting Procedures. (https:\/\/maitripa.org\/registrar\/maitripa-college-catalog\/policies\/general-policies-and-procedures\/safeguarding-students\/).<\/li>\n
- The College will provide faith-based counseling to affected parties while maintaining confidentiality.<\/li>\n<\/ul>\n
Training and Education<\/h5>\n
\n
- Annual training for faculty, staff, and students on identifying and reporting conflicts.<\/li>\n
- Integration of this policy into new employee orientation and student handbooks.<\/li>\n<\/ul>\n
Non-Retaliation<\/h5>\n
\n
- Retaliation against individuals who report concerns is strictly prohibited and may result in disciplinary action.<\/li>\n<\/ul>\n
Consequences for Violating the College\u2019s Consensual Relationship Policy<\/h5>\n
Violating Maitripa College\u2019s consensual relationship policy can result in a range of disciplinary actions, depending on the severity and context of the violation. These consequences are designed to protect the integrity of the educational environment, uphold professional standards, and minimize conflicts of interest and potential harm to students and employees<\/p>\n
Consequences may include:<\/p>\n
Disciplinary Action (Up to Dismissal)<\/strong><\/p>\n
\n
- Individuals found to be in violation of the policy may face disciplinary measures ranging from formal warnings and reprimands to suspension or dismissal (termination of employment or expulsion for students).<\/li>\n
- Dismissal is typically reserved for the most serious or repeated violations, such as ongoing undisclosed relationships or those involving clear abuses of power.<\/li>\n<\/ul>\n
Removal or Reassignment of Duties<\/strong><\/p>\n
\n
- The College may remove the violator from any supervisory, evaluative, or instructional role over the other party involved in the relationship.<\/li>\n
- In some cases, reassignment or restructuring of job duties may be used as a corrective measure, especially if the relationship is disclosed after it has begun.<\/li>\n<\/ul>\n
Separate Violations for Non-Disclosure<\/strong><\/p>\n
\n
- Failing to report a prohibited or high-risk relationship is itself a violation and can lead to additional disciplinary action, even if the relationship would otherwise be permitted under disclosure rules.<\/li>\n<\/ul>\n
Investigation and Documentation<\/strong><\/p>\n
\n
- Violations are typically investigated by Human Resources or a designated College office. The investigation may include reviewing all relevant information, and findings may be documented in personnel or student files.<\/li>\n<\/ul>\n
Impact on Professional Reputation<\/strong><\/p>\n
\n
- Even beyond formal discipline, violating the policy can damage an individual\u2019s professional reputation, undermine trust within the College community, and potentially lead to legal liability for the College or individuals involved.<\/li>\n<\/ul>\n
This policy is reviewed annually and updated as necessary to reflect best practices and the evolving needs of our community.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/div>Academic and Community Standards<\/h3>\n
Policies: Academic Integrity and Student Conduct Policy — Community Standards and Ethical Conduct Policy<\/h5>\n
Academic Integrity and Student Conduct Policy<\/h4>\n
Academic Integrity<\/h5>\n
The institution is committed to maintaining the highest standards of academic integrity. Students are expected to submit work that reflects their own knowledge and competence and to engage honestly in all academic activities.<\/p>\n
Violations of academic integrity include, but are not limited to:<\/p>\n
\n
- Plagiarism<\/li>\n
- Cheating<\/li>\n
- Unauthorized collaboration<\/li>\n
- Fabrication or falsification of information<\/li>\n
- Misrepresentation of authorship<\/li>\n
- Misuse of artificial intelligence or technology not expressly permitted<\/li>\n
- Identity misrepresentation (allowing another individual to complete academic work)<\/li>\n<\/ul>\n
Students are responsible for understanding academic expectations, properly citing sources, and seeking clarification when needed.<\/p>\n
Student Conduct in Academic Environments<\/h5>\n
Students are expected to:<\/p>\n
\n
- Communicate respectfully and professionally<\/li>\n
- Follow course requirements and faculty instructions<\/li>\n
- Engage constructively in learning activities<\/li>\n
- Respect intellectual property and confidentiality<\/li>\n<\/ul>\n
Disruptive, abusive, or dishonest behavior in academic settings, including online environments, is prohibited.<\/p>\n
Student Identity Verification<\/h5>\n
The institution employs processes to verify that the student who enrolls is the same individual who completes coursework and assessments. These may include secure login credentials, identity verification procedures, proctored assessments, and other appropriate methods.<\/p>\n
Assessment Integrity<\/h5>\n
Assessments are designed to ensure that student work reflects individual learning and achievement of stated outcomes. The institution may use tools and methods such as originality review, faculty evaluation of student work, and additional verification when necessary.<\/p>\n
Violations and Sanctions<\/h5>\n
Violations of academic integrity or student conduct may result in disciplinary action, including:<\/p>\n
\n
- Revision or resubmission of work<\/li>\n
- Grade penalties or course failure<\/li>\n
- Academic probation<\/li>\n
- Suspension or dismissal<\/li>\n<\/ul>\n
Publication and Acknowledgment<\/h5>\n
This policy is published in the academic catalog and student handbook. Students are required to acknowledge receipt and understanding of these policies prior to beginning coursework.<\/p>\n
Community Standards and Ethical Conduct Policy<\/h4>\n
Community Standards<\/h5>\n
The institution affirms that its learning environment, both physical and virtual, is a shared space that supports the wellbeing, dignity, and development of all members. In alignment with its mission, students are expected to conduct themselves with integrity, respect, and personal responsibility.<\/p>\n
Students are expected to:<\/p>\n
\n
- Treat others with respect and professionalism<\/li>\n
- Support a safe and inclusive environment<\/li>\n
- Respect institutional property and the rights of others<\/li>\n
- Comply with institutional policies and applicable laws<\/li>\n<\/ul>\n
Prohibited Conduct<\/h5>\n
The following behaviors are prohibited:<\/p>\n
\n
- Harassment or Discrimination: Any conduct that is threatening, abusive, or discriminatory<\/li>\n
- Sexual Misconduct: Including sexual harassment, non-consensual contact, coercion, or exploitation; consent must be clear, voluntary, and ongoing<\/li>\n
- Dishonesty: Providing false information or misrepresenting oneself in institutional matters<\/li>\n
- Disruptive or Dangerous Behavior: Conduct that endangers the health or safety of oneself or others<\/li>\n
- Unauthorized Access or Tampering: Interfering with institutional systems, records, or personnel<\/li>\n
- Theft or Property Misuse: Unauthorized taking or use of property<\/li>\n
- Substance Use and Intoxication: Use or possession of alcohol, recreational<\/span>, or illegal drugs in institutional settings, unless expressly authorized. Being under the influence or visibly impaired by alcohol, marijuana, or any other intoxicating substance \u2014 including substances that are legal under state law \u2014 while on campus or participating in institutional activities is also prohibited, regardless of where or when the substance was used.<\/li>\n
- Smoking: Smoking in institutional facilities or learning environments<\/li>\n
- Failure to Participate: Failure to meet required attendance or participation expectations in residency or program activities<\/li>\n
- Failure to Respond: Failure to respond to official institutional communications in a timely manner<\/li>\n
- Recording and Intellectual Property Violations: Unauthorized recording, reproduction, or distribution of course materials<\/li>\n<\/ul>\n
Sanctions<\/h5>\n
Violations of community standards may result in disciplinary action, including warnings, required remediation, probation, suspension, or dismissal.<\/p>\n
Relationship to Academic Policy<\/h5>\n
The Academic Integrity and Student Conduct Policy governs academic work and learning environments. The Community Standards and Ethical Conduct Policy governs behavior, safety, and community interactions. Violations may be addressed under one or both policies as appropriate.<\/p>\n
Publication<\/h5>\n
This policy is published in the academic catalog and student handbook and applies to all students.<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/div>Grievance and Resolution Procedures<\/h3>\n
Grievances and Sanctions<\/h4>\n
Committee on Student Relations and Conduct<\/h5>\n
Engagement in any one of the abovementioned prohibited activities by a student of Maitripa College while on school grounds will result in the student\u2019s referral to the Committee on Student Relations and Conduct, and the imposition of disciplinary sanctions. These sanctions may include, but are not limited to, the following:<\/p>\n
\n
- Verbal or written warnings<\/li>\n
- Disciplinary or academic probation<\/li>\n
- Maitripa College reserves the right to immediately suspend a student, pending further action, who threatens the life or property of another person or school property or who behaves in a way that could be perceived as violent or potentially violent. Maitripa College also reserves the right to immediately and permanently suspend a student for a second violation of these guidelines.<\/li>\n<\/ul>\n
Adjudication Process on Grievances and Sanctions (First Offense)<\/h5>\n
\n
- Following a first offense incident, a Maitripa College Student Conduct\/Incident Report will be filed with the Maitripa College Committee on Student Relations and Conduct by a staff member, faculty member, or student who witnessed or was involved in the incident<\/li>\n
- Following the filing of the Conduct\/Incident Report, one or more members of the Maitripa College Committee on Student Relations and Conduct and\/or a staff member will meet with the student with the intent of collecting information about the student\u2019s perspective on the events<\/li>\n
- A follow-up report will be made in writing to the Maitripa College Committee on Student Relations and Conduct<\/li>\n
- Within three weeks of the interview, the student will be presented by mail with a disciplinary notice that includes the following:\n
\n
- An objective description of the specific behaviors that are being
\naddressed<\/li>\n- The section\/s of the Student Handbook that were violated<\/li>\n
- A description of the expected behaviors and the specific consequences of not meeting those expectations.<\/li>\n
- An explanation of the period of probation that the student will be expected to adhere to and a clear definition of what activities they will be allowed or not allowed to participate in during their probation. Normally a first offense violation will not result in the suspension of any activities, or will only result in the suspension of activities that are directly related to the violation. This decision will be determined on a case-by-case basis by the Maitripa College Committee on Student Relations and Conduct.<\/li>\n
- An explanation that clearly states that the student is being observed during this time<\/li>\n
- A clear explanation of the consequences should the student incur another violation during this time<\/li>\n
- Signatures of the Maitripa College Committee on Student Relations and Conduct, and relevant staff members<\/li>\n<\/ol>\n<\/li>\n
- The student will sign and date the document, and return it to the office. If the student does not return the document to the office within 2 weeks, the document will be considered null and void and the student will be considered suspended from participation in activities at Maitripa College.<\/li>\n
- At the end of the probationary period, the Maitripa College Committee on Student Relations and Conduct will present a formal recommendation to end the probation, extend the probationary period, or announce the implementation of the consequences described in the original document.<\/li>\n
- Decisions made by the Maitripa College Committee on Student Relations and Conduct are final.<\/li>\n<\/ol>\n
Adjudication Process on Grievances and Sanctions (Second Offense)<\/h5>\n
\n
- If a student commits another reported offense during the time of probation, the Maitripa College Committee on Student Relations and Conduct will present that student with formal suspension from all Maitripa College activities for as long as they deem appropriate. This suspension may be permanent.<\/li>\n<\/ol>\n<\/div>
Student Complaint and Grievance Procedures Flowchart<\/span><\/a><\/div><\/div><\/div><\/div><\/div><\/div>Legal and Regulatory Notices<\/h3>\n
State Authorization for Distance Education<\/h4>\n
Maitripa College is committed to transparency regarding our ability to enroll students in online and distance education programs. We encourage prospective students residing outside of Oregon to read the following carefully before applying.<\/p>\n
Federal Requirements<\/h5>\n
The U.S. Department of Education requires institutions offering distance education to comply with the authorization requirements of each state in which they enroll students. Where a state requires authorization, institutions must obtain it before enrolling residents of that state. Institutions are also required to disclose to prospective and current students if they are not authorized to enroll students in a particular state.<\/p>\n
Oregon Authorization<\/h5>\n
Maitripa College is a non-profit corporation authorized by the State of Oregon to offer and confer the academic degrees described herein, following a determination that state academic standards will be satisfied under OAR 583-030. Inquiries concerning the standards or school compliance may be directed to the Office of Degree Authorization, Higher Education Coordinating Commission, 3225 25th<\/sup> Street SE, Salem, Oregon 97302.<\/p>\n
States from Which Maitripa College May Enroll Online Students<\/h5>\n
Below is the list of states from which Maitripa College is currently authorized or exempt from authorization to enroll distance education students:<\/p>\n
\n
- Arizona<\/li>\n
- Florida<\/li>\n
- Idaho<\/li>\n
- Nebraska<\/li>\n
- Tennessee<\/li>\n
- Texas<\/li>\n
- Oregon<\/li>\n
- Washington<\/li>\n
- Wisconsin<\/li>\n<\/ul>\n
Maitripa College cannot enroll online or distance education students in states or U.S. territories not listed above. If you are from a state not currently listed, please contact us at registrar@maitripa.org<\/a> to inquire whether we can pursue compliance with your state.<\/p>\n
Notice to Currently Enrolled Students Who Relocate<\/h5>\n
If, while enrolled in a distance education program with Maitripa College, you relocate to a state in which we are not authorized to enroll students, you may lose eligibility to remain enrolled in your program. Please contact the Registrar if you anticipate relocating while completing your degree. Prospective students should consider this regulation prior to applying, particularly if relocation to an unauthorized state is possible before program completion.<\/p>\n
Student Complaint Procedure<\/h5>\n
Students should first attempt to resolve any grievances through their school\u2019s complaint process. Should attempts to resolve these problems through the school\u2019s complaint process fail, or should the student be dissatisfied with the final outcome of that process, then the student may contact the Higher Education Coordinating Commission (HECC), to inquire about the HECC\u2019s complaint process.<\/p>\n
Students may mail inquiries to the Higher Education Coordinating Commission at 3225 25th St. SE, Salem, OR 97302 or send an email to complaints@hecc.oregon.gov. Students may also access the HECC Complaints web page for information (https:\/\/www.oregon.gov\/highered\/about\/Pages\/complaints.aspx<\/a>)<\/p>\n
Students who are unable to resolve a complaint through Maitripa College\u2019s internal grievance process have the right to contact the appropriate state agency in their state of residence.<\/p>\n
A directory of state complaint agencies for students in other states is maintained by the State Higher Education Executive Officers Association (SHEEO) at https:\/\/sheeo.org<\/a>.<\/p>\n
Contact<\/h4>\n
For questions about state authorization or to inquire about enrollment eligibility in your state, please contact the Office of the Registrar, Maitripa College (registrar@maitripa.org<\/a>)<\/p>\n<\/div><\/div><\/div><\/div><\/div>
<\/h5>\n
College Catalog Policies<\/h5>\n
Main Page<\/a> | About the College<\/a> | Admissions<\/a> | Tuition, Fees, Financial Aid<\/a> | Academic Programs<\/a> | Academic Policies and Regulations<\/a> | Faculty and Administration<\/a> | Student Services<\/a> | College Policies and Procedures<\/a> | Campus Safety and Emergency Procedures<\/a> | Important Phone Numbers and Contact Information<\/a> | Index<\/a><\/h5>\n<\/div><\/div><\/div><\/div><\/div>\n<\/p>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":30,"menu_order":0,"comment_status":"closed","ping_status":"closed","template":"","meta":{"ngg_post_thumbnail":0,"footnotes":""},"class_list":["post-129","page","type-page","status-publish","hentry"],"yoast_head":"\n
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